M-Square is glad to announce that our company has received a prime contract award as a result of Seaport e rolling admission solicitation N00178-16-R-4000.
Seaport Enhanced or SeaPort-e is the USN’s contract vehicle of choice to procure all future engineering, technical, logistics, program management and financial support services. It is an ID/IQ (indefinite-delivery/indefinite-quantity) multiple award contract (MAC) awarded by NAVSEA in June 2016
SeaPort-e is a Sea Enterprise initiative implementing the CNO’s Sea Power 21 transformational objectives, and emphasizes the Navy Virtual SYSCOM’s focus on implementing cost-effective and integrated business practices to better support our Navy.
M-Square is a SeaPort-e prime contract holder and small business (SB) supporting team members.
WHO CAN USE IT
The USN’s Virtual SYSCOM (VS) Command to include all NAVSEA, NAVAIR, SPAWAR, and NAVSUP procuring agencies. All US Navy and Marine Corps Commands and Defense Threat Reduction Agency (DTRA).
WHAT IS THE SCOPE?
Engineering and technical services such as:
R&D Support
Systems Engineering
Modeling and Simulation
Prototyping
System Design and documentation
Software Engineering
RM&A Support
Human Factors Engineering
CM and QA Support
IT Support
Ship Inactivation/Disposal
T&E Support
Range and Instrumentation Support
Acqusition Logistics
Supply/Provisioning
Training; ISE
Installation and Checkout
Program Office and Admin Support
HOW DOES IT WORK ?
For our USN customers, procuring services through SeaPort-e is very similar to what they do today, but faster with reduced, easier to process solicitation documentation and requirements. Contracts issued through SeaPort-e are considered Task Orders (TOs) are governed by the terms and conditions of the awarded SeaPort-e Prime contract.
In general, customers identify in what Zone the work is to be performed, create their standard solicitation package (less data not needed and covered by the already awarded SeaPort-e contract) and upload through the SeaPort-e portal. Through the portal, the TO RFP is published for competition to those prime contractors qualified in the Zone where the work is to be performed. Prime contractors in that zone submit their proposals through the SeaPort-e portal for evaluation. The Customer evaluates the proposals, and makes an award.
What is significantly new for you and our USN customers?
Electronic Procurement: SeaPort-e procurements occur electronically through a single NAVSEA portal. On the web site, our customers are SeaPort-e Buyers, and must register on the portal as a Buyer. Customers use their local Contracting Offices and Contracts Administrators to register and process procurement documents. On SeaPort-e, we are a Seller.
Fast Procurement Timelines: Procurements on SeaPort-e are streamlined, and typically occur in 5-30 days and are nominally 12- 20 days in duration. Customers decide what the procurement timeline will be, and most favored companies generally can respond to quick, 10 day or less RFP response times.
Less Procurement Documentation: Customers do not have to create standard contract clauses, terms and conditions, or solicitation data such as Section K (Reps & Certs) because these contract items are covered by the all encompassing SeaPort-e contract.
Notification of Opportunities: SeaPort-e contract synopsis and procurement intentions are not announced on NECO or FedbizOps. They are only announced to SeaPort-e prime contractors and their team members through automatic e-mailings (note: if you are a RTN employee or team member, and would like to receive automatic notification of all SeaPort-e announcements, please contract the SeaPort-e Program Office listed below).
Flexibility: Customers can use SeaPort-e for large, complex, high value engineering support services, or to procure small dollar value procurements (<$5M) with no more than a 10 page RFP package.
Overview
SeaPort-e is the Navy’s electronic platform for acquiring support services in 22 functional areas including Engineering, Financial Management, and Program Management. The Navy Systems Commands (NAVSEA, NAVAIR, SPAWAR, NAVFAC, and NAVSUP), the Office of Naval Research, the United States Marine Corp, and the Defense Threat Reduction Agency (DTRA) compete their service requirements amongst SeaPort-e IDIQ multiple award contract holders.
Supported Functional Areas
Research and Development Support
Engineering, System Engineering and Process Engineering Support
Modeling, Simulation, Stimulation, and Analysis Support
Prototyping, Pre-Production, Model-Making, and Fabrication Support
System Design Documentation and Technical Data Support
Software Engineering, Development, Programming, and Network Support
Reliability, Maintainability, and Availability (RM&A) Support
Human Factors, Performance, and Usability Engineering Support
System Safety Engineering Support
Configuration Management (CM) Support
Quality Assurance (QA) Support
Information System (IS) Development, Information Assurance (IA), and Information Technology (IT) Support
Inactivation and Disposal Support
Interoperability, Test and Evaluation, Trials Support
Measurement Facilities, Range, and Instrumentation Support
Logistics Support
Supply and Provisioning Support
Training Support
In-Service Engineering, Fleet Introduction, Installation and Checkout Support
Program Support
Functional and Administrative Support
Public Affairs and Multimedia Support
Contract Benefits
For US Navy customers, procuring services through SeaPort-e is fast with easier to process solicitation documentation and requirements. Contracts issued through SeaPort-e are considered Task Orders (TO) and are governed by the terms and conditions of the awarded SeaPort-e Prime contract.
To initiate a contract, Navy customers identify what Zone the work is to be performed, create their standard solicitation package and upload through the SeaPort-e portal. Through the portal, the Task Order RFP is published for competition to those prime contractors qualified in the Zone where the work is to be performed. Prime contractors in that zone submit their proposals through the SeaPort-e portal for evaluation. The customer evaluates the proposals, and makes an award.
Significant benefits of using SeaPort-e:
Electronic Procurement — SeaPort-e procurements occur electronically through a single NAVSEA portal. Customers use their local Contracting Offices and Contracts Administrators to register and process procurement documents.
Fast Procurement Timelines — Procurements on SeaPort-e are streamlined, and Navy customers decide the procurement timeline.
Less Procurement Documentation — Standard contract clauses, terms and conditions, or solicitation data are covered by the all-encompassing SeaPort-e contract.
Flexibility — SeaPort-e contracts can be for large, complex, high value services, or to procure small dollar value procurements with small RFP packages.
M-Square Quality Assurance
M-Square’s Quality Assurance Program (QAP) is based on the philosophy of always being responsive to our customers – meeting and exceeding their expectations – and providing them with the very best products and services on-time and within budget. The cornerstone of our program is the belief that quality is not accidental, but rather a mind-set demonstrated by the firm’s top executives and instilled among all professional staff members. Key elements of our QAP are as follows:
Assigning the right people to each job to ensure its success
Holding staff members accountable for the quality of their work
Motivating employees to “go the extra mile” for our clients
Maintaining a work environment that fosters continuous process improvement
Taking nothing for granted; constantly measuring our progress and performance
Listening to our clients and quickly addressing any issues or concerns.
For Seaport-e tasks, we will also implement a formal Quality Assurance Surveillance Plan (QASP) and dedicate the resources necessary to effectively and systematically evaluate overall performance at established project milestones. Performance metrics will be defined to ensure that quality service is always being delivered, including:
Personnel Management – to measure our ability to provide fully-qualified personnel in response to changing situations and short term projects as well as select, retain, support, and replace personnel as needed to meet task requirements.
Technical Performance Management – to measure the acceptability of/satisfaction with our work products and services in terms of content, contribution, usability, and level of support provided. These measures will be tailored to the deliverable items specified by the task requirements.
Schedule Management – to measure the timeliness of our deliverables, monthly progress reports, technical briefings, presentations, and other critical activities in accordance with the integrated master plan for all project tasks.
Cost Management – to measure our ability to forecast, track, and control labor and non-labor costs (e.g., planned vs. actual, burn rates) and to introduce cost-saving measures.
M-Square’s efforts in these areas are buoyed by best practices and lessons learned from many years of hands-on experience with the Software Engineering and application development processes.
Quality Management Board
M-Square also conducts periodic Seaport-e Program Reviews by our in-house Quality Management Board. This Board is chaired by the President of M-Square with our Senior Vice President and Contracts/Legal Advisor as standing members, and be supported by select subject matter experts as required. The Board provides executive level visibility into ongoing projects and corporate function assistance when necessary. Each review will cover the following key criteria: Customer satisfaction, budget maintenance, schedule adherence, technical innovation, contract compliance, and staff productivity. NAVSEA management staff will be invited to participate in these reviews as appropriate.
M-Square Systems Inc
Role: Prime Contractor. Overall Program Management; Engineering Process Support; System Design Documentation; Network O&M; RM&A; System Safety; CM Support; QA Support; IS/IA/IT; Acquisition Logistics; Supply & Provisioning; Training; Public Affairs and Multi-media.
Special Strengths: Proven program management processes, 15+ years of information technology consulting.
Company Overview: Founded in 2005 as a minority-owned business. Headquartered in Jersey City, NJ with two project offices across the US and in India. Employs ITIL, CISSP, PMP, and Six Sigma certified staff as well as Microsoft and Cisco system/network engineers.
Contract Details
Contracting Agency:US Navy
Contract Number:N00178-16-R-4000
Contract Type:IDIQ
Prime or Subcontract:Prime
Period of Performance:April 2016 – April 2019
Ceiling: $2.21B
Task Order Types: FFP, CPFF, Cost Reimbursable ODCs
